Project Management

• Professional project management services for continuous review of time, scope and cost, incorporating quality and risk.

• Regular meetings with client team

• Meetings documentation

• Development and tracking of the schedule, milestones, actions, and agreements

Web and Graphic Design

• Creation of new graphic design elements for your event in line with your existing style guide and event narrative

• Creation of website with your preferred web developer / hosting service

Delegate Management

• Enquiries and support via email, phone, social media

• Setup and management of online registrations

• Funds directed to your nominated bank account on a monthly basis - Design & print of name badges / lanyards

• Satchels or other branded merchandise sourcing and packing

• Regular pre and post event communications

Post Event

• Post-event survey of all delegates and key stakeholders

• Gathering of all statistical analysis

• Post-event meeting, report compiled and finalised

Production

• Production plans for stage design, performers, speakers, AV, screen content, etc

• Design of suitable approach for online Livestream service

• Full runsheet from bumpin to bumpout

• Pre-event communications, briefs, maps, etc for guests and suppliers

• Full onsite production, setup, registrations, and support team

Budget/Financial Management

• Setup of event budget with various scenarios and capacity planning

• Ongoing tracking of budget and actual income and expenses

• Review and approval of all supplier bills

• Where required, establishment of Accounting software, BAS, Bank Account, financial reporting, etc

Sponsors & Exhibitors

• Development of sponsor prospectus and prospect list

• Source and secure suitable sponsors

• Management of all sponsor benefits

• Source and secure suitable exhibitors

• Exhibition planning, floorplan, layout design, management of benefits

Venue Management

• Sourcing and negotiation of suitable venue and AV services to meet your needs

• Contract management, schedules and plans

• Floorplan design

Marketing and Promotions

• Development of marketing materials suitable to your event, e.g. Save the Date, social media frames, etc. in line with your style guide

• Content management of your website

• We can work directly with your preferred design and marketing team and provide input / support

Program/Speaker Management

• Assist with setup of program structure and timings

• Sourcing performers and entertainment

• Ongoing contact and liaison for speakers, including AV requirements, briefing notes, speaker handbook, etc.